CMA Part Time Administrative Assistant

Position Purpose: Performs full administrative and general support duties to assist the Association Manager and other members of the senior management team.

Major Tasks, Responsibilities, and Key Accountabilities

• Maintains electronic files and an efficient information retrieval system.

• Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing.

• Coordinates courier for outside print jobs and any other work-related documents/packages.

• Assists Association Managers to track and record charges to specific properties.

• Assists Association Managers with researching account information.

• Processes all Compliance, Architectural, and gate reports for Association Managers.

• Assists Association Managers with scheduling amenities for residents.

• Provides excellent customer service to clients and other employees.

• Maintains key fobs, access cards, keys and parking decals.

• Assists with any special projects as assigned.

• Bookkeeping Duties:

• Resident Payments: Assist in collecting association fees from residents and ensuring that payments are processed promptly.

• Assist in processing accounts payable invoices

• Processing committee income to ensure that payments are processed promptly to the appropriate account.

• Assist in processing requests for reimbursement, maintenance, lawn care, etc.

• Managing records, such as scanning and maintaining accurate records including financial records, HOA records and all governing documents within Vantaca.

Nature and Scope

• Must possess excellent verbal/written communication skills – will be communicating with all levels of personnel, so clear and concise communication is a must.

• Excellent customer service and organizational skills are required.

• Must be accurate, detail-oriented, and dependable.

• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines. Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
• Business Casual Dress Code

Job Type: Part-Time

Pay Rate: $15.00 to $20.00 hourly depending on experience

Schedule: Days and hours of work are determined and scheduled by the supervising manager

Work Location: Onsite - Perry, GA 31069

Qualifications

Education Required

• Proficiency in using Microsoft Office applications and Outlook email.

• Experience using Vantaca or other Accounting Software.

• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and copiers.

Environmental Job Requirements

• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).

• Lengthy periods of sitting, standing, bending, and stooping are required.

Disclaimer

This job description is intended to describe the general nature and level of work performed by a team member in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, assign, or reassign duties and responsibilities as business needs evolve. This job description is not intended to create, nor should it be construed as, a contract of employment, either express or implied. Employment with CMA is at will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without notice or cause, subject to applicable law. The company reserves the right to modify, interpret, or apply this job description in any way the company desires, and it may be revised at any time as business needs require.