ADMINISTRATIVE ASSISTANT

SUMMARY DESCRIPTION

The Administrative Assistant reports to the Controller and is responsible for the credentialing of all the physicians, Audiologists, NP, PT’s, and NAPA employees for the Surgery Center. The Administrative Assistant also assists with various projects assigned by the Controller

RESPONSIBILITIES

• Monitor expiration dates of licenses, DEA, BLS/ACLS/PALS, Malpractice insurance, etc. for all Virginia ENT practitioners, and all NAPA employees working at the VA ENT Surgery Center
• Maintaining the CAQH records for all Virginia ENT practitioners and updating the records on a quarterly basis.
• Maintaining the records in Modio for all Virginia ENT practitioners and Napa employees working at the VA ENT Surgery Centers.
• Completing all facility and insurance re-appointment applications for all practitioners on a timely basis.
• Running Case Logs in Allscripts for re-appointment applications.
• Recording and maintaining the Continuing Medical Education credits for all ENT physicians and notifying them in advance of their License renewal the credits still needed.
• Maintain accurate and up-to-date records of physician Hospital privileges.
• Assist the Controller with the daily deposit recording by completing a deposit once a week.
• Assist the Controller with the bank reconciliation by completing the reconciliation for both ENT and ASC operating accounts on a weekly basis and the ENT’s Sweep and Refund accounts monthly.
• Assist the Controller with refund checks for both ENT and ASC as needed. Printing both through Quickbooks and HST.
• Completes the analysis for the Daily Receipts Registration daily.
• Assist the Controller and Director of Revenue Cycle Management with projects as needed.
• All other duties as assigned.

QUALIFICATIONS

• A high school diploma or a four-year degree
• Experience in a medical office setting, preferably at least 2 years.
• Excellent communication and customer service skills.
• Proficient with Excel, Word, and Quickbooks.
• Ability to organize and prioritize tasks effectively.
• Ability to read, understand, and follow oral and written instructions.

ENVIRONMENTAL/WORKING CONDITIONS

• Combination of office and clinical settings.
• Well-lighted, well ventilated, adequate space.
• Some exposure to communicable diseases and other conditions common to a medical office setting.

PHYSICAL/MENTAL DEMANDS

• Requires sitting for extensive periods of time.
• Must be able to view a computer screen for an extended period.
• Requires manual dexterity sufficient to operate a keyboard, fax machine, telephone, copier, and such other equipment, as necessary.