Research Administrative Assistant

Job Summary

Provides administrative support to Dr. Stephen Salloway in the Memory & Aging Program, including scheduling, travel, expenses, and grant and publication support. Serves as a point of contact with research partners and staff across the Memory & Aging Program, Butler Hospital, and Brown University.

Duties & Responsibilities

• Schedules meetings and appointments.
• Arranges travel.
• Processes invoices and monitors expenses.
• Completes administrative documents for grants and publications.
• Assists with preparation of manuscripts, presentations, and reviews.
• Uploads publications.
• Renews licenses.
• Orders and maintains equipment.
• Maintains logins and passwords and troubleshoots with IS.
• Additional duties as assigned.

Requirements

• Associate's Degree Required; Bachelor's Degree Preferred
• Minimum 1 to 3 Years of experience
• Knowledge of standard office and administrative practices in a research, academic, or clinical setting.
• Familiarity with administrative processes for grants, manuscripts, and publications.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills. Ability to maintain excellent relationships with research leaders and organizations around the world as well as clinical and administrative staff in the Memory and Aging Program, Butler Hospital and Brown University.
• Attention to detail and accuracy in scheduling, invoicing, and expense tracking.
• Ability to handle confidential information with discretion.
• Technical ability to operate computers and software (database management (Access), word processing, spreadsheet, e-mail, internet).